Concur Expense Reports

• P-Card Charge/Reimbursement form (Form #1) is required
• Spending on departmental funds must be pre-approved through Qualtrics
• Itemized receipts/invoices are required. Payment confirmations, work orders, vendor quotes, etc. are not always sufficient

BuyBama Purchase Orders

• Purchase Order form (Form #2) is required
• Budget Office will place order within 48 hours, unless rush order indicated

DTAs

• Requests with funding information sent to bscbudget@bsc-budget.freshdesk.com
• 24 hour notice

Fleet Reservations

• Requests with funding information sent to bscbudget@bsc-budget.freshdesk.com
• 7-10 day notice

Shipping Requests

• Your name and funding information must be provided
• When shipping packages, your name should be listed as the sender. Please DO NOT list BSC Budget as the sender.

Payments to Non-UA Employees

• Vendor Registration is required and can take up to 2 weeks
• Per UA Policy, actual meal expenses are reimbursed, not per diem. If no receipts for meals, then Meal Reimbursement Worksheet is required

Cash Deposits

• Deposit Verification Form (Form #3) must be completed prior to submitting cash to be deposited