BSC Budget Office Policies and Procedures

Concur Expense Reports

  • P-Card Charge/Reimbursement form (Form #1) is required
  • Spending on departmental funds must be pre-approved through Qualtrics
  • Itemized receipts/invoices are required. Payment confirmations, work orders, vendor quotes, etc. are not always sufficient

BuyBama Purchase Orders

  • Purchase Order form (Form #2) is required
  • Budget Office will place order within 48 hours, unless rush order indicated


Fleet Reservations

Shipping Requests

  • Your name and funding information must be provided
  • When shipping packages, your name should be listed as the sender. Please DO NOT list BSC Budget as the sender.

Payments to Non-UA Employees

  • Vendor Registration is required and can take up to 2 weeks
  • Per UA Policy, actual meal expenses are reimbursed, not per diem. If no receipts for meals, then Meal Reimbursement Worksheet is required

Cash Deposits